Meeting Activity Tools
Effortless management of meeting activity tools to enhance collaboration. It allows your employees to easily find a workspace that meets their needs.
Improve your workspace experience.
Bookreen gives you the tools and data to apply and manage room scheduling and activity-based working schemes; helping you to create a better workplace experience for an agile workforce. Thanks to our user friendly application, you can view density & capacity analytics, get actionable efficiency Insights, enable calendar integration, automate cleaning & maintenance, get room catering, manage visitors, and use touchless pass while doing all.
Calendar integration
In only a few clicks, you may book accommodations, services, visitors, and video conferencing. Everything you'll need for the meeting is right there.
Use our mobile app
Bookreen mobile app allows you to find meeting locations on the fly, manage bookings, and extend your meeting.
Easily manage meetings
Even across time zones, Bookreen makes even the most complex reservations simple to manage and monitor for both your vendors and front-of-house crew.
Actionable efficiency insights
With extensive reporting, you may have a comprehensive picture of space consumption and resource requirements, allowing you to make smarter space decisions and manage expenses more effectively.
Visitor management
With visitor management incorporated into our platform, reception always knows who's coming, ensuring a pleasant experience for your guests while saving you time.
Schedule every sharable place.
All of your spaces can be scheduled using a single, easy-to-use booking interface.
- Parking
- Meeting rooms
- Huddle room
- Desks
- Locker
- Collaboration spaces
- Video conferencing rooms and equipment
- Phone box
- Lunch area
Calendar Integration.
You can book meeting rooms and related facilities directly from your Microsoft Outlook calendar appointment using the Bookreen Outlook Add-In.
Easy Integration
Get connected quickly through app.
It is easy and yet comprehensive performance of two ways integration to make the transactions smooth and fast for you.
Cover Various Calendars
Various timeline and company emails.
No hassle to make different companies’ calendars even in different countries and time lines. Thanks to our experience in Active Directory and Single Sign on.
Outlook Add-In
Move, reschedule, find available on outlook calendar.
In case you are the one who wants to manage all on Outlook calendar, you can manage including catering requests on the Outlook add-in with various easy tools of Outlook.
Sychnronize All Actions
Visualize on mobile, web and Outlook.
Act on any platform as you wish and move on with ease by using Bookreen Mobile App, Web App and its advanced calendars which are syhncronized with platform calendars.
Use Our Mobile App.
In a simple mobile app for Android, you can find and book a workspace that fits your needs, locate colleagues, and handle reservations, make it simple to work, meet, and collaborate.
Book or Revise on the Go
Message the changes to the invitees.
It’s a breeze to manage your bookings now that you have access to them all via the app. You can make changes to existing bookings, add new ones, cancel them, or reschedule them with only a few clicks. From your phone, you can start, pause, or extend your meeting.
Create Fast Routines
Create daily fast routines to make it easier.
Customize the search criteria to repeat the process in ease.
Need Support?
Get any type of need you without breaking a sweat.
Get help from the admin or a service for an instant request for any subject.
Never Miss an Update
Notify the admin for any case or help you need.
Mass notification of an emergency or instant notification of visitor, deliver, etc.. You have all in one.
QR Code Anywhere
Integrated reader of our app helps to create touchless scenarios.
Allows you to read the unique QR codes to book, check in and many more.
See What You Book
Don’t book it without seeing the last status.
Let the app shows you pictures of the available spaces and position on the floor map.
Easily Manage Meetings and Related Services.
Bookreen Meeting Room Software provides a concise view of reservations and availability for meeting room bookings, catering, audiovisual, and other equipment and supplies. When the meeting is rescheduled, it is updated in a single step, keeping everyone informed.
Level and Limit the Rooms
Assign a room under approval or free to reserve.
Rooms can be classified and set up according to some levels of authorization. All rules can be set up and also some departments may be assigned as well as some users only. Approvals can be taken from department managers who are authorized.
Advanced Status Control
Keep everything under your view.
Our dashboard shows the all details in different views as you like. You can manage your day and view all details with one click and edit as you wish.
Extend, Delete or Move
Make the change, update them all.
Things may change or cancel at last minute. Synchronized systems of Bookreen notify attendees and service providers to update all services and invitation at once automatically. It also applies the best close date of change according to the availability.
Clean Places, Safe Zones
Automated Management of Cleaning Services.
Cleaning staff get tasks after use of meeting room. Till they check in and clean the room with confirmation on the system, the room will not be available to use.
See What You Book.
Control the amenities and see the pics.
You may see the comfort, view and size of the room with amenities as well as you see the position of the room on the map. Pick up the best matching one according to your event or simply complete the missing parts by our easy demand tool from service providers.
Automate Them All.
Cleaning, catering, technical needs.
All orders are viewed on order screen of Kitchen as well as automated cleaning task is assigned after use of the space. In case of instant request of maintenance or an issue also notified to the related person. User has no worry to find out who is responsible at all. Demand and follow the services. Service providers can be evaluated by users as well.
Actionable Efficiency Insights.
Get a clear understanding of space usage and resource requirements with detailed reporting, enabling you to make better decisions about your space and manage costs more effectively. It gives you the chance to increase usage rates of rooms by recapturing no-show meetings.
Raw Data Matters
Collect the data means to you.
Bookreen Room Booking Analytics, powered by Power BI, enables the development of high-value, interactive, predictive dashboards that provide powerful data-driven insights into historical resource use.
Recapture Them All
Release “No show” meetings.
Understand the no show frequency and recapture rates of these no show meetings.
Measure the Pleasure
Calculate what matters the most.
For meetings and conferences, keep track of catering and related costs. Assign expense codes to fund and charge them to invoicing or internal billing.
Observe the Utilization
Manage the capacity based on real data.
Efficiency is directly related to the data that you have and the actions that you take accordingly. We deliver the needed usage data of the spaces to create insights and actions from your side for taking the best out of your real estate and workforce
Guests Creates Wealth
The activity of visitors can be observed.
Evaluate how many people come into your building on a regular, weekly, or monthly basis. View historical data and analyze prime visitor arrival times.
Visitor Management.
The visitor management system will provide you with a complete overview of visitors. Visitor management can be automated for reception including host notifications, visitor registration with QR code, and pre-reservations of visitors. In addition, get notified when your visitors arrive and save more time for your important work.
Send Directions
Creative templates enriches the branding.
Bookreen will send pre-programmed emails with instructions to all attendees. You may also automatically alert attendees if the time or place of your meeting changes.
Parking for Visitors
No extra effort, seamless booking.
Visitors will have no hassle to find parking with their reserved parking zone of the company by recording the plate number or any details of the car in advance.
All Included Invitation
Forms and steps of hosting are all customizable.
Visitors and visitor-specific details may be applied at any time, whether while booking a room or later. When guests arrive, the front desk is immediately notified and can send an email to the host.
Smart Displays
Enhanced Experience.
The check-in and check-out of visitors enables for the tracking of use and contamination control. Security protocols dislike roaming travelers.
No Receptionist
Clear Directions, touchless smooth connections.
Visitors may easily print the “Visitor Pass” by showing their QR Code to the booth reader.
Direct in the Building
Smart Screens, seamless connections.
Visitor can easily find their way via interactive or static way finding screens with no personal help.
